Dear Retiree,
The TRU Employee Recognition Policy has for many years allowed employees retiring from TRU to keep their existing employee email accounts. However, this practice has resulted in privacy issues for the university.
Employee email accounts contain confidential university information and personal information that was obtained and saved in the account during work as an employee. Under privacy law, that information should no longer be accessible upon retirement. To ensure privacy is maintained, and at the direction of the TRU Information Security Committee, TRU is now setting up a separate retiree email account system.
If you wish to use your employee email in retirement, and would like to continue with a TRU retiree email account, you must reply to IT Service Desk within thirty (30) days PRIOR to your effective retirement date.
You will have from the time you submit the retiree request until the date of retirement listed to save or forward personal emails. These will not be transferred to the new email. After that date, any email sent to your former employee address will automatically go to your new retiree account, so your contacts will be able to reach you without interruption. When you respond from your retiree account, please note your new @retiree.tru.ca address for your contacts.
This distinction allows you to keep your affiliation with TRU, but clearly indicates that you are no longer a TRU employee.
If TRU does not receive your reply within within thirty (30) days PRIOR to your effective retirement date, your current email account will be closed, and your email will be archived and managed according to TRU's Records Retention/Destruction Policy.
Your new email will be a blank slate. No contacts or emails are transferred to the new email.
Please see the FAQs for more details.
NOTE: If you request to have a retiree email and at a future date decide to come back to TRU as a Sessional, Auxiliary, or other type of employee you will lose your retiree email, and your email will revert back to your previous @tru.ca email. When you complete your work at TRU as a Sessional, Auxiliary, or other type of employee you will not be given a retiree email unless you once again apply, following the guidelines noted.