Project Management Office

Welcome to ITS PMO!

A service based office designed to help you achieve your project success.
Here you will find tools, resources & support for all stages of the project life cycle.

The ITS PMO is committed to:

  • Promoting the use of Project Management best practices across TRU
  • Enabling the growth and utilization of Project Management methodology at TRU
  • Utilizing customized and effective tools that encourage & enable successful project outcomes
  • Providing services and support for all stages of the project life cycle
  • Timely and transparent reporting of all ITS projects through project portfolio management
  • Supporting value added project selection through the IT Governance process

In order to acquire ITS technical resources or funding for a project, please complete an ITS Work Intake Form 

Contact PMO


Monday to Friday 
8 a.m. to 4 p.m. PST


PMO Vision & Mission


Develop and exemplify prevailing project management standards at TRU.


Operate as an institutional resource by providing TRU stakeholders with tools, methodologies and resources for successful project completion.

Privacy Impact Assessments

Privacy Impact Assessments (PIA)

A PIA should be completed for both new projects or changes to existing processes and platforms, or other initiatives that involves personal information.

To begin the PIA process the client/requestor completes the Preliminary Privacy Impact Assessment Tool and emails it to  The PIA process can be time consuming and requires the client/requestor to fully participate and understand how personal information is impacted by their project.  When the PIA is complete, the final sign-off on the PIA report includes the project sponsor and the appropriate Vice-President.

For more information check out the Privacy and Access Office.

Project Management Templates

Type Project Phase Name
  User Acceptance Testing Template
1. Initiation Phase Links to Privacy Impact Assessment Information
1. Initiation Phase Project Charter Template
2. Planning Phase Project Plan Template
2. Planning Phase Terms of Reference Template
2. Planning Phase User Stories Template
2. Planning Phase Requirements Traceability Matrix Template
2. Planning Phase Project Minutes Template
2. Planning Phase Business Analyst Records Management
2. Planning Phase Requirements Template
2. Planning Phase Venture Design Template
2. Planning Phase Test Case Template
3. Executing Phase Project Status Update Template
3. Executing Phase Test Case and Procedure Combined
4. Monitoring and Control Phase Project Issue and Decision Log Template
4. Monitoring and Control Phase Change Request Template
5. Closing Phase Project Closeout Template
5. Closing Phase Transfer to Operations Template